Privacy Policy
Your Data:
MJB Tax Professional Corporation (“MJB, the company”) is a CPA firm based in Toronto, Ontario, Canada.
mjbtax.ca website is owned by MJB Tax Professional Corporation, which is a data controller of your personal data.
We have adopted this Privacy Policy, which determines how we are processing the information collected by mjbtax.ca, which also provides the reasons why we must collect certain personal data about you. Therefore, you must read this Privacy Policy before using mjbtax.ca website.
We take care of your personal data and undertake to guarantee its confidentiality and security.
Personal information we collect:
When you visit the mjbtax.ca, we automatically collect certain information about your device, including information about your web browser, IP address, time zone, and some of the installed cookies on your device. Additionally, as you browse the Site, we collect information about the individual web pages or products you view, what websites or search terms referred you to the Site, and how you interact with the Site. We refer to this automatically-collected information as “Device Information.” Moreover, we might collect the personal data you provide to us (including but not limited to Name, Surname, Address, payment information, etc.) during registration to be able to fulfill the agreement.
Why do we process your data?
Our top priority is customer data security, and, as such, we may process only minimal user data, only as much as it is absolutely necessary to maintain the website. Information collected automatically is used only to identify potential cases of abuse and establish statistical information regarding website usage. This statistical information is not otherwise aggregated in such a way that it would identify any particular user of the system.
You can visit the website without telling us who you are or revealing any information, by which someone could identify you as a specific, identifiable individual. If, however, you wish to use some of the website’s features, or you wish to receive our newsletter or provide other details by filling a form, you may provide personal data to us, such as your email, first name, last name, city of residence, organization, telephone number. You can choose not to provide us with your personal data, but then you may not be able to take advantage of some of the website’s features. For example, you won’t be able to receive our Newsletter or contact us directly from the website. Users who are uncertain about what information is mandatory are welcome to contact us via info@mjbtax.ca.
Your rights:
If you are a European resident, you have the following rights related to your personal data:
The right to be informed.
The right of access.
The right to rectification.
The right to erasure.
The right to restrict processing.
The right to data portability.
The right to object.
Rights in relation to automated decision-making and profiling.
If you would like to exercise this right, please contact us through the contact information below.
Additionally, if you are a European resident, we note that we are processing your information in order to fulfill contracts we might have with you (for example, if you make an order through the Site), or otherwise to pursue our legitimate business interests listed above. Additionally, please note that your information might be transferred outside of Europe, including Canada and the United States.
Links to other websites:
Our website may contain links to other websites that are not owned or controlled by us. Please be aware that we are not responsible for such other websites or third parties' privacy practices. We encourage you to be aware when you leave our website and read the privacy statements of each website that may collect personal information.
Information security:
We secure information you provide on computer servers in a controlled, secure environment, protected from unauthorized access, use, or disclosure. We keep reasonable administrative, technical, and physical safeguards to protect against unauthorized access, use, modification, and personal data disclosure in its control and custody. However, no data transmission over the Internet or wireless network can be guaranteed.
Legal disclosure:
We will disclose any information we collect, use or receive if required or permitted by law, such as to comply with a subpoena or similar legal process, and when we believe in good faith that disclosure is necessary to protect our rights, protect your safety or the safety of others, investigate fraud, or respond to a government request.
Contact information:
If you would like to contact us to understand more about this Policy or wish to contact us concerning any matter relating to individual rights and your Personal Information, you may send an email to info@mjbtax.ca.
Personal Information:
MJB collects, uses and discloses personal information in the possession of, or under the control of its clients to the extent required to fulfill its professional responsibilities and operate its business. The company is committed to maintaining the privacy of personal information provided by its clients and protecting all personal information in its possession or control. This Privacy Policy sets out the principles and procedures that the company follows in meeting its privacy commitments to its clients and complying with the requirements of federal and provincial privacy legislation.
Identifying Purposes:
The company identifies the purposes for which it collects personal information from clients before it is collected. The company collects personal information from clients and uses and discloses such information only to provide the professional services that the client has requested. The types of information that may be collected for this engagement, and the purposes for which it is collected, are set out in this privacy statement. We collect Your IP address for the purposes of system administration, including diagnosis of problems with the company’s server and administration of the company’s website. All information collected will be done in a fair and lawful manner. Our website sometimes does use cookies. A “cookie” is information that our website places on your hard disk so that it can remember information about you the next time you visit our website (so that we can provide you with personalized services), measure traffic patterns (so that we can learn which browsers are commonly used), and estimate audience size (so that we can know which visitors have seen particular parts of the website). You can still navigate through our website without the use of cookies, but your access and the functionality of the website may be limited.
Anti-Spam Policy:
• Our Anti-Spam Policy permits us to send you email and other electronic messages only if we have your Express or Implied consent. • You may withdraw your consent to receive any emails and other electronic messages from us at any time. • If you provided your express consent to us to receive our emails and other electronic messages, you agreed that we may send email and other electronic messages to you for any of the reasons listed below under “How We Use Your Information”. • All emails and electronic messages sent to you will be compliant with Canada’s Anti-spam legislation and will include: our name, mailing address, telephone number, our website address, a link where you can unsubscribe from our messages, the email address of a person you can contact about our messages, and, as applicable, the name or business name of the person sending the messages on our behalf and a statement indicating who the sender is and on whose behalf the message is sent.
How We Use Your Information:
If we have your consent to contact you with electronic messages, we may send you electronic messages in order to: • Provide you with information you have requested from us • To share industry news and information with you • Offer you services • To solicit you to purchase services, including through Controlled Electronic Messages • To gather information from you to improve our services • To communicate with you in general
Consent:
The company obtains a client’s consent before collecting personal information from that client. Such personal information could include: • home addresses • home telephone numbers • personal identification numbers (e.g., social insurance numbers, credit card numbers) • financial information (credit ratings, payroll information, personal indebtedness) • personal information (e.g., employment history, references to criminal records) • information linked to the type of client, for example: o information in medical records (with respect to organizations such as hospitals or medical practices) o information related to race, religion, sexual preference, receipt of welfare or subsidized housing (with respect to various types of not-for-profit and government entities) o source data in claims and in-force databases (with respect to insurance companies) o tenant information (with respect to residential leasing companies) o personal information of customers, employees and others having dealings with the company
Employment candidates will also be advised of the purposes for which their personal information is being collected and you will be provided an opportunity to consent to the collection, use and disclosure as described. What happens if you choose not to give us your consent? What if you withdraw your consent at a later date? You always have the option not to provide your consent to the collection, use and distribution of your personal information, or to withdraw your consent at a later stage. Where a client chooses not to provide us with permission to collect, use or disclose personal information, we may not have sufficient information to provide you with our services. Where a candidate for employment chooses not to provide us with permission to collect, use or disclose personal information we may not be able to employ you.
Limiting Collection:
The company collects only that personal information required to perform its professional services and to operate its business, and such information is collected by fair and lawful means. The partners and staff involved in an engagement need access to some or all of the types of personal information, noted previously in this policy, to obtain evidence to support the company’s opinion on the company’s financial statements or to facilitate the completion of special projects as engaged by the client.
Limiting Use, Disclosure & Retention:
The company uses or discloses personal information only for purposes for which it has consent, or as required by law.
We may also disclose personal information without consent: • to comply with a subpoena, a warrant or an order made by a court or other body with appropriate jurisdiction or to comply with rules of conduct required by regulatory bodies. It is important to note that accounting company's are not protected by client/solicitor privileges. • to a government institution that has requested the information, identified its lawful authority, and indicates that disclosure is for the purpose of enforcing, carrying out an investigation, or gathering intelligence relating to any federal, provincial or foreign law; or suspects that the information relates to national security or the conduct of international affairs; or is for the purpose of administering any federal or provincial law. • to an investigative body or government institution on our initiative when we believe the information concerns a breach of an agreement, or a contravention of a federal, provincial, or foreign law, or we suspect the information relates to national security or the conduct of international affairs.
As required by professional standards, rules of professional conduct and regulation, the company documents the work it performs in records, commonly called “working paper” files. Such files may include personal information obtained from a client. Working papers are safeguarded against inappropriate access, as discussed below in this policy.
We also use it to enable us to provide you through various channels with information that we believe are of interest to you. This includes such matters as: • new services we provide, • conferences and other professional development courses we hold, • notice of changes in the law or accounting practices that may be of interest to you, and • other professional or business developments.
If you do not wish to receive such information, you may opt out by sending an email to info@mjbtax.ca or by advising your primary client contact and we will discontinue sending you information other than in regard to your account. The company retains personal information only as long as necessary to fulfill its purposes. Working paper files and other files containing, for example, copies of personal tax returns are retained for the time period required by law and regulation or for the time period as specified in the company’s retention of client information policy. The company regularly and systematically destroys, erases, or makes anonymous personal information no longer required to fulfill the identified collection purposes, and no longer required by laws and regulations. The personal information collected from a client during the course of a professional service engagement may be: • shared with the company’s personnel participating in such engagement; • disclosed to partners and team members within the company to the extent required to assess compliance with applicable professional standards and rules of professional conduct, and the company’s policies, including providing quality control reviews of work performed; • provided to members of the organization’s audit committee and board of directors, and others in the company that might not otherwise have access to the information, in the course of communicating aspects of the results of our audit; and • provided to external professional practice inspectors (e.g., representatives of the Canadian Public Accountability Board, or a provincial institute of chartered accountants), who by law, professional regulation, or contract have the right of access to the company’s files for inspection purposes.
Accuracy:
The company endeavours to keep accurate, complete, and up-to-date, personal information in its possession or control, to the extent required to meet the purposes for which it was collected. Individual clients are encouraged to contact the company’s engagement partner in charge of providing service to them to update their personal information.
Safeguards:
The company protects the privacy of personal information in its possession or control by using security safeguards appropriate to the sensitivity of the information. Physical security (e.g., restricted access, locked rooms and filing cabinets) is maintained over personal information stored in hard copy form. Partners and employees are authorized to access personal information based on client assignment and quality control responsibilities. Authentication is used to prevent unauthorized access to personal information stored electronically. Encryption is used to prevent unauthorized access to personal information received or sent over the Internet. For files and other materials containing personal information entrusted to a third party service provider (e.g., a provider of paper based or electronic file storage), the company obtains appropriate assurance to afcompany that the level of protection of personal information by the third party is equivalent to that of the company.
Accountability:
The company is accountable for all personal information in its possession or control. This includes any personal information that the company receives directly from clients who are individuals, or indirectly, through clients that are organizations (e.g., corporations, government entities, not-for-profit organizations). The company has: • established and put into effect policies and procedures aimed at properly protecting personal information; • educated its partners and employees regarding its privacy policy and their role and responsibilities in keeping personal information private; and • appointed its Chief Privacy Officer to oversee privacy issues at the company. If you have any questions about the company’s privacy policies and practices, the company’s Privacy Officer can be reached by email at info@mjbtax.ca at Attention: MJB Tax Privacy Officer. The company identifies the purposes for which it collects personal information from clients before it is collected. The company collects personal information from clients and uses and discloses such information only to provide the professional services that the client has requested. The types of information that may be collected for this engagement, and the purposes for which it is collected, are set out in this privacy statement.
Openness:
The company is open about the procedures it uses to manage personal information. Up-to-date information on the company’s privacy policy can be obtained from the company’s Privacy Officer (see contact information prior in this policy).
Individual Access:
The company responds on a timely basis to requests from clients about their personal information which the company possesses or controls. Individual clients of the company have the right to contact the engagement partner in charge of providing service to them and obtain access to their personal information. Similarly, authorized officers or employees of organizations that are clients of the company have the right to contact the engagement partner in charge of providing service to them and obtain access to personal information provided by that client. In certain situations, however, the company may not be able to give clients access to all their personal information. The company will explain the reasons why access must be denied and any recourse the client may have, except where prohibited by law.
Challenging Compliance:
Clients may challenge the company’s compliance with its Privacy Policy. The company has policies and procedures to receive, investigate, and respond to clients’ complaints and questions relating to privacy. To challenge the company’s compliance with its Privacy Policy, clients are asked to provide an email message or letter to the company’s Privacy Officer (see contact information noted prior in this policy). The company’s Privacy Officer will ensure that a complete investigation of a client complaint is undertaken and will report the results of this investigation to the client, in most cases, within 30 days.